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Email Marketing And Email Newsletters

Email Marketing - A Good Practice Guide

A successful email marketing campaign will:

  • Increase website traffic
  • Increase brand awareness
  • Strengthen your Client base
  • Reduce customer acquisition and retention costs
  • Allow quick promotion of new services and products to clients
London Restaurants Email Marketing Designs

Both Aurora & Co Accountants and Klinicare, since beginning online email marketing campaigns with Synergi Design state they have seen a 30% increase in website traffic and an estimated 16% increase in new business.

Email marketing is much the same as traditional marketing and responds to the same stimuli. Because it is electronically driven it can have the edge over traditional methods but good marketing principles should always be adhered to. It is also important to keep up to date with the law relating to email marketing.

The underlying principles of good email marketing should be:

1. Know your customer

  • Personalise the email with the customer's name and promote something they have shown interest in, or your data shows that they may be interested in to substantially improve email newsletter opening and response rates

2. Be clear and consistent in all your email marketing communication to the customer

  • Make it instantly clear what the mail is about. If it's confusing the email will be deleted very quickly
  • Use language that is understandable to the customer group. Technical information may be inappropriate for marketing personnel but a link to such information can be valuable for technical staff to follow up and evaluate. But first you must engage the marketing representative with the advantages of your service or product

3. Use appealing and consistent branding and tempting content

  • Emphasise sender and subject - the recipient will then know they have a genuine message from a reputable company. The subject line should attract the recipient to read further
  • Apply consistent branding with logos, colour schemes, fonts etc. in all your communication, for instant recognition of your email - it must look genuine and valid to avoid being mistaken for spam
  • Provide interesting and relevant information in your newsletters that will assist a customer's business

4. Ensure the customers has given permission for you to send them material

  • You should ask customers to actively agree to receiving your communications. From October 2003 the latest EU directive on data protection became part of UK law. The adoption of the Communications Data Directive unifies practice across the EU, opening up the internal market. The legislation states that companies are required to gain explicit consent from both customers and prospective customers in order to send emails for marketing purposes
  • Every email message sent must give the recipient an option to unsubscribe from the mailing list. This does no harm to reputable companies and will improve your customers' perception of you
  • Target you email rather than resort to bulk email sending. People dislike receiving irrelevant communications and it can only diminish your reputation. It will be costly in the long run because you will not benefit from it

5. Capture email addresses

  • From your website and all other forms of communication with your customers and use your customer database - ask permission to use their addresses to keep them informed
  • publish a privacy statement below the subscribe box

6. Collect information about the success of your campaign

  • How many people opened their emails? Which links did they follow? In order to determine who was interested in what and further refine subsequent campaigns, so that you best target your resources to yield higher returns

7. Respect the recipient's privacy

  • Let customers know that the information you collect (e.g their email addresses) will not be passed onto anyone else

8. Have the technology and know how or employ a reputable company

  • You need the technology/ software that will allow you to perform the physical task of designing your email campaign and sending it out to 100's or 1000's of potential customers reliably and tracking the results
  • Alternatively, choose an email marketing company with whom you can establish a good working relationship. They will advise you on how best to run your campaign and how to tweak it to generate new customers. The boost in business should pay for their services!

9. Don't send Spam (unsolicited email i.e. sent without the recipient's permission)

  • the response rates are so low on spam email it often won't justify your time, effort and cost
  • lots of estimates have been done on how much it costs to gain a new customer, but we all know it is often not easy, can be time consuming - so why would you want to continually put your relationship at risk by sending your existing customers emails they don't want?

Some of the great advantages of email marketing over traditional print marketing are cost, immediacy and the opportunity for the recipient to investigate lots of further information very quickly by following a few links - you can send an eMailshot to 10,000 customers in a few days from the initial motivation and it is substantially cheaper then sending printed material.

Having said all this, there is a big factor missing - email marketing should only be a part of your overall online marketing strategy:

  • People need to be able to find you through the search engines and your website needs to be developed or tweaked to rank high with the search engines, through legitimate methods
  • Your website content needs to be interesting, informative and relevant to your target customer group
  • Traditional methods of marketing need to be used and integrated with your online and email marketing

Finally - if all this seems like too much or too large scale for your business, don't be put off - some companies offer a 'business starter' type service (we do this for small businesses with a service tailored to their requirements). An email capture form is added to your website, subscribers' email addresses are stored securely and customers' email addresses can be added from your records, once you have permission to use them. Regular mailshots can be sent to those who have subscribed and do this, dare I say extremely cheaply and with minimal burden on you.

90% of UK companies now have email. We predict a huge growth in email marketing in the UK - those companies that operate it legally and in a professional and ethical manner will be the most effective in actually adding value and generating new custom for their businesses. Also as we are all competing in a global market place - it will be better for you to communicate with you customers or subscribers now before other European companies do so.

Our email marketing campaign customers

Some of our customers who have benefited from our email newsletter service:

The Law Society Birmingham Chamber of Commerce Rachel Elnaugh University Business Challenge & IBM Vivat Bacchus Momo High Timber GCL Direct UKVCC

More information about Email Markerting and Email Newsletters:

About SynergiDesign

SynergiDesign is a qualified and experienced professional Birmingham based website and creative design agency which has created many stunning websites for a variety of businesses and organisations all over the UK.

SynergiDesign are experts in the web site and corporate design field. We offer a complete range of internet marketing and associated services: creating a brand and logo; design and print; website development; eCommerce; search engine optimisation (SEO); flash animation; video; website hosting and domain name management.

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The Law Society

The Law SocietySynergiDesign won the contract and created the software (secure, interactive, web-standards compliant, meeting the highest of web accessibility W3CAAA standards, web software) to undertake this marketing activity and analyse its success.

"The level of activity generated by these campaigns met or exceeded our expectations."
John Rieger - The Law Society


Presentation for Nigerian National Petroleum Corporation

Rigby Luxury Property Brochures The President of Nigeria required a sophisticated PowerPoint presentation to showcase his country’s resources to international investors such as Shell and Chevron at a conference attended by press officers from all over the globe. SynergiDesign’s created a powerful, strongly branded PowerPoint presentation.


Luxury Property Brochures

Rigby Luxury Property BrochuresSynergiDesign carried out the successful design of their property website and also provided a range of high end glossy brochures:

"I am writing to congratulate you and your team for the first class sales brochure that you have produced for our latest development in Belgravia"
Rigby & Rigby


Corporate Presentations

UKTIPresentation for an Automotive international trade show in Japan on behalf of the government agencies we designed an impactful presentation pulling together content from a variety of automotive manufacturers.

"Many thanks for your help on this project and turning it around within such a short timescale. I was most impressed with your level of expertise and service and will happily recommend you to other colleagues."
Ginny Truslove


Web Applications / Software Development



Content Management System – Web Application

CMS InterfaceSynergiDesign have created an innovative, versatile and highly functional website and CMS for SO LONDON Publishing. The website and bespoke content management software are designed to the highest .Net 2 and CSS programming standards which allow for online management of the magazine including:

  • magazine issue management
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Ecommerce Web Design

Diamond Dealer Direct is a long-established diamond merchant and manufacturer with a recently acquired retail outlet which now enables them to deal direct with the public giving access to one of the UK’s largest stock of internationally recognised certified diamonds from the top gemmology laboratories. A high end ecommerce shopping website and content management system with a sophisticated and customised pricing software system and also an extensive search engine campaign was developed for Diamond Dealer Direct.

Diamond Dealer Direct

Web design summary:

  • Web Design
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  • Search Engine Optimisation
  • PPC campaign
  • Bespoke Content Management System
  • Reporting System
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  • Registration System